AI Lead Response & WhatsApp Automation

A group of white robots sitting on top of laptops

Example project overview

This example shows a typical AI automation project for a service business that receives most of its enquiries through WhatsApp and its website. Replies often took hours, leads went cold, and the team spent much of the day answering the same questions about prices, availability and next steps.

Typical challenges

Enquiries that arrived after hours or at busy times waited hours for a first reply, and many of those leads booked with a faster competitor. Staff repeated the same answers all day, follow-ups were forgotten, and there was no clear record of where each lead came from or what happened next.

How we approach it

We start with a free review of the questions the team answers most and map the path from first message to booked call. Then we train an AI assistant only on approved information: services, prices, opening hours and policies, with clear rules for what it should hand to a person.

The assistant replies on WhatsApp and the website within seconds, asks qualifying questions, offers open slots and books calls straight into the calendar. Complex conversations go to the team with the full chat history, every lead is logged in the CRM with automatic follow-up reminders, and a weekly report shows response times and bookings.

0 /7

Replies to new enquiries, even after hours

Questions about AI automation

An AI assistant on WhatsApp and your website, trained on your approved information and connected to your calendar and CRM, with human handover and a weekly performance report.
Yes. It checks your calendar for open slots, offers times to the customer and confirms the booking, with reminders sent automatically.
It hands the conversation to your team with the full chat history, so the customer never has to repeat themselves.
The official WhatsApp Business Platform, website chat, Instagram and Facebook Messenger, plus common CRMs and calendars such as HubSpot and Google Calendar.

Project Type

AI automation

Service

AI Chatbots & WhatsApp

Best For

Clinics, salons, real estate and consultants

Starting Price

From $1,200 plus platform fees

Typical Duration

2 to 4 weeks

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